Exhibitor Information & Resources

Your exhibit space includes:

• All drayage/material handling fees included when you ship direct to show site
• 8’ high back and 3’ side drape
• Company ID sign
• 3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space
  (example: 10x10 = 3; 10x20= 6; 20x20 = 12)
• FREE admission to all networking functions
• Taste of Rosemont Opening Night Reception
• Networking Reception
• Thurdsay Morning Mingle & Breakfast
• FREE publicity & marketing opportunities including:
  • Company listing on floor plan and in on-site Show Guide and event mobile app
  • Use of Event logo & marketing collateral
  • Customer discount code to offer your customers a FREE registration
  • Opportunity to send (1) pre- OR post-show email to registered opt-in attendees
  • Company press releases posted to event website
  • Access to registered press list & distribution of on-site press kits

***Exhibit spaces do NOT come carpeted or furnished and do not include electricity. All exhibitors are responsible for ordering their own furnishings, equipment, utilities, and labor.***

Tuesday, October 21 - Thursday, October 23, 2025

The ASSEMBLY Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:

Katie Abbott , Senior Event Manager
abbottk@bnpmedia.com | 847-405-4053

Height Restrictions:

• Island & Peninsula Booths = 18 feet
  (some booth locations have lower clearance and may not exceed 16ft. - check with RES for your specific location height restrictions)
• Perimeter Booths = 4 feet in front half of booth; 12 feet in back of booth
• Linear Booths = 4 feet in front half of booth; 8 feet in back of booth

Hanging Signs/Banners:
Island and Peninsula booths 20'x20' or larger may hang banners or signs above their booth to a maximum height of 18ft and may not exceed the width of the contracted booth space. It is recommended that banners/signs are hung 11' from the ground to the bottom of the banner.  There are some booth locations that have lower clearance and may not exceed 16ft and other island booths may have higher clearance and height restrictions may be increased upon request. Check with show management (abbottk@bnpmedia.com) or RES for your specific location height restrictions.

All hanging signs must be sent to RES warehouse, using the hanging sign shipping label included in the exhibitor service manual. 

For further information on height restrictions or hanging signs please contact:

Brian Kester, Rosemont Exposition Services, Inc.
BKester@rosemontexpo.com | 847-993-4654

Exhibitor Serivce Kit will be avilable Spring 2025

Lead retrieval is an essential tool for capturing potential customer data, qualifying leads, and enhancing lead management.

On every attendee badge is a QR code fully encoded with attendee contact info as well as important demographic data allowing the exhibitors to easily qualify and follow up.

Why use event provided Lead Retrieval services?

• Easy to scan & capture attendee contact + key demographic information.
• Digital qualifiers & note taking
• Lead data available in real-time & post event (saved in Cloud for up to 18 months)
• Onsite technical support included
• Easily manage your exhibit booth team’s leads
• Customization and seamless integrations into your existing CRM system available.

Lead Retrieval will be avilable Spring 2025

INSURANCE DEADLINE: August 29, 2025

As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing. Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth.

Your certificate of liability insurance MUST include the following:

• Minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate.
• Insurance coverage must be in force during event dates: October 16-24, 2025.
• Certificate Holder: BNP Media (550 W Merrill St., Suite 200, Birmingham, MI 48009)
• Named as additional insured: BNP Media and Donald E. Stephens Convention Center.

Submit a copy by email to Carly Reimer at reimerc@bnpmedia.com and be sure to include the exhibiting company name and '2025 ASSEMBLY Show' in your message.

Rainprotection Insurance is an authorized official insurance supplier for The ASSEMBLY Show.

This program is valuable for:

• Exhibitors who do not have an existing insurance policy
• International Exhibitors whose liability insurance will not cover them at a show in the USA
• Companies who do not have the time to deal with all of the arrangements and need coverage immediately
• Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance
• Should there be a claim, it will not tarnish your policy and rates, and, unlike most corporate policies, there is no deductible

Rainprotection makes it simple! Purchase your insurance online, which is already pre-filled with all of the proper show information, and a copy will instantly be sent to you along with Show Management.

ORDER YOUR EXHIBITOR INSURANCE ONLINE TODAY!

Each exhibitor receives three (3) complimentary EXPO ONLY registrations per 100nsf of paid exhibit space. Exhibitors will be provided a custom complimentary registration code via email to register their staff online. If additional registrations are needed above and beyond complimentary allotment, they may be purchased at a discounted rate.

Registration will open Spring 2025

Please contact Stephanie Matal for questions or assistance with exhibitor registration.

Stephanie Matal
Registration Manager
844-644-7449
TAS@executivevents.com

LISTING DEADLINE: August 15, 2025

Exhibitors receive a company listing on the event website's floor plan for pre-event exposure, in the on-site Show Program and the event mobile app. A standard listing includes company name, address, phone number, website, booth # and 100 word company profile.

Exhibitors will receive an email in July 2025 with the link to udpdate their listing and product categories.  The information uploaded to the floor plan will be used to create the company listing in the on-site Show Program and Mobile App. If you have any questions or need assistance uploading your company listing,  please contact:

Carly Reimer
Events Specialist
248-490-5763
reimerc@bnpmedia.com

Make your company stand out in the Show Program and mobile app with a logo upgrade.

Wish to customize the web ad with your booth number? Contact: Carly Reimer, Event Specialist at reimerc@bnpmedia.com

PRE-SHOW EMAIL REQUEST DEADLINE = October 2, 2024
POST-SHOW EMAIL REQUEST DEADLINE: January 2, 2025

As an exhibitor, you have the opportunity to send an email directly to event attendees that opted-in to receive third-party communications.  Each exhibitor has the choice of sending one Pre-show OR Post-show email to event attendees. 

Pre-show emails can be scheduled to deploy from August 23 - October 21, 2024.  Post-show emails can be scheduled to deploy from October 25, 2024 - January 22, 2025.  All deployment dates are not made available on a first-come, first-served basis. Email request form must include email material (HTML) to schedule a date.

Please select the link below for more details and to get started.

EMAIL REQUEST FORM

Avoid list rental scams.  The ASSEMBLY Show does not sell registrant lists.  Learn more.

One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.

The ASSEMBLY Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.

• Post Your Company Press Releases on Event Website
  The ASSEMBLY Show will post your company press release to the Industry News feed at no charge. This section o four website is where we are directing all of the press & media to check out the latest news from the Show and ASSEMBLY exhibitors. We invite you to submit your press releases concerning new product announcements, important company news or any features regarding your show participation.
• Share your company's story with our registered press
  Many of the industry trade publications are already working on pre-show issues and they are looking for information from the exhibitors to help them write the most complete and comprehensive coverage about The ASSEMBLY Show. We encourage you to send press materials to all of the trade editors.
• Drop off press kits in The ASSEMBLY Show Press Office
  We encourage exhibitors to display their company information in the Press Room for media access. The ASSEMBLY Show press room will be located on-site at the Donald E. Stephens Convention Center in Rosemont, IL. Up to 25 kits may be dropped off in the press room onsite. The press room will be restricted to accredited members of the working press.

Press Contact:

Amy Riemer
Media Relations Manager
P: 978-475-4441
C: 978-502-4895
amy@theassemblyshow.com

Increase your exposure at The ASSEMBLY Show by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of assembly professionals.

The ASSEMBLY Show event management team is here to help.

View all team members & contact information

Hotel Block: The ASSEMBLY Show hotel block will open Spring 2025. All partner hotels will offer 24 hour, complimentary shuttles to/from O'Hare International Airport.

Parking: A public parking garage ($15.00) is located behind the Embassy Suites (across from the Convnetion Center) and is connected to the Convention Center via skybridge walkway. The ASSEMBLY Show does not validate parking.

DIRECTIONS

Save The Date for The ASSEMBLY Show!

• October 21 – 23, 2025
• October 27 – 29, 2026
• October 26 – 28, 2027